Privacy Policy

Last Updated: December 27, 2018

The Building Owners and Managers Association of Chicago and the BOMA/Chicago Foundation (collectively "BOMA/Chicago" collectively) knows that you care how your information is used and shared. We appreciate your trust that we will use your information carefully and sensibly. This Privacy Policy (“Policy”) describes our policies with respect to information that BOMA/Chicago collects including through the website at www.bomachicago.org ("Website"). 

By visiting www.bomachicago.org you are accepting the practices described in this Policy.

Privacy Policy Support

If you have an inquiry or concern about our Policy, please contact us at: info@bomachicago.org or call us at (312) 870-9600.

Changes in this Policy

BOMA/Chicago may amend this Policy at any time without notice.  Changes to this Policy may affect our use of your personal data (“Personal Data”) Personal Data that you provided us prior to our notification to you of the changes.  Please visit our Website to obtain current information about our Policy.

Information Collected

The information we collect generally includes: (1) Personal information you supply, and (2) Tracking information collected as you navigate through the Website.

Personally Identifiable Information

We may collect and store Personal Data which you provide to us.  The collection of this information may occur whenever you contact us with a question or concern, when you register for meetings or purchase education products, register to become a member, post a job on the section of the Website devoted to available positions or any other time you provide information to us.  The information we collect may include your name, work and home mailing addresses, work and home telephone numbers, mobile number, and/or email address.

To attend events, courses, and meetings, you may be required to fill out a registration or order form and provide Personal Data which we will use to process your registration or order. In addition, your name and information may appear on registration or attendee lists distributed at BOMA/Chicago events, meetings and conferences to other attendees and third parties.

Aggregate and Non-Identifiable Information

When you use the Website, we may collect tracking information such as your browser type, the type of operating system you use, the domain name of your Internet service provider, and pages visited on the Website.  We collect this information for aggregate reporting on Website activity.  For example, we may want to know how long the average user spends on the Website or which pages or features get the most attention.

When we collect this information we endeavor to make any Personal Data non-personally identifiable by combining it with information about other individuals or by removing characteristics that make the information personally identifiable to you.  BOMA/Chicago reserves the right to share with third parties information about use of the Website and aggregated information about you and other visitors to our Website.  We share this information in order to improve our Website and develop content and services that may be of interest to you.

Cookies and Beacons

To help you personalize your online experience, BOMA/Chicago may use "Cookies." "Cookies" are small files that are transferred to your hard drive for record-keeping purposes.  One of the primary purposes of Cookies is to provide a convenience feature to save you time.  For example, Cookies help to recognize you when you re-enter this Website so that you may not have to log in each time you visit. Cookies also help to collect anonymous traffic data, such as the number of unique and return visitors who use our Website. Most web browsers are set to accept Cookies.  If you prefer, you can reset your browser to notify you when you receive a Cookie or, alternatively, to refuse to accept Cookies.  To manage Browser Cookies, please see your browser's privacy settings.  A “web beacon” is an electronic image placed in the code of a web page.  Web beacons may be used to monitor the traffic patterns of users from one page to another and to improve site performance.

Storing and Using Information

We do not undertake to maintain any information about you for a duration greater than necessary to provide services to you or as provided by law, rule or regulation. BOMA/Chicago uses your Personal Data for the purposes for which it was submitted and also to provide you with news and information regarding BOMA/Chicago and its services as well as the products and services of vendors that BOMA/Chicago believes may be of interest to you.  If you do not want BOMA/Chicago to contact you with this information, please follow the opt-out procedures below or in the communication directly.  Also, by providing your information, you acknowledge that your information may be viewed in the membership directory by other members of BOMA/Chicago, unless you opt out of having such information posted in the membership directory.

Sharing Information

BOMA/Chicago is not in the business of renting or selling information to others.  We may share your personal information with our authorized service providers that perform certain services on our behalf.  These services may include providing customer service, performing business and sales analysis, and supporting our Website functionality, other features offered through our Website.  These service providers may have access to personal information needed to perform their functions but are not authorized to share or use such information for any other purposes. 

We may also provide your information to third parties to accomplish the purpose for which the information was submitted, such as providing your Personal Data to credit card processors to process a purchase.

We may also transfer user or customer information, including Personal Data, in connection with a corporate transaction, such as a divestiture, merger, consolidation, or asset sale.

We may disclose specific information in response to a valid court order, subpoena, government investigation, or as otherwise required by law, to enforce our Website policies, or to protect our or others' rights, property, or safety.  We reserve the right to report to law enforcement agencies any activities that we, in good faith, believe to be unlawful.  We may share information to prevent illegal uses of the Website, or defend ourselves against third-party claims.  We may also share information with companies assisting in fraud protection or investigation.  We do not provide information to these agencies or companies for marketing or commercial purposes.

Opt Out or Change Information

At any time you may contact BOMA/Chicago at info@bomachicago.org  to update your Personal Data, opt-in to, or opt-out of any service. We will provide opt-in and opt-out opportunities as applicable to the service or product being offered. In addition, if you are a member you may update your privacy settings by visiting the “My Profile” section of the Website after having logged in using your user name and password.  Due to production, mailing, and system timelines, it may take some time to process your request.  In addition, we may still use your information to communicate with you for other purposes, such as for customer service.

Miscellaneous

Terms and Conditions

This Policy is subject to, a part of, and incorporated into the Terms and Conditions which can be found by clicking here.

Security

Online registration and information such as credit card numbers will be secured using a commercially accepted method of encryption. However, while we employ reasonable security measures to protect your personal information, please be aware that no method of electronic transmission is completely infallible, and we cannot guarantee its absolute safety.

Children

We do not knowingly solicit or collect information from persons under the age of 16.  We do not have a mechanism for determining the age of the visitors to our Website.

Third Party Links

The Website may also contain links to other third party websites that are not under our control.  These Websites may have their own policies or no policies at all, regarding privacy.  You should seek and review these policies before providing information to these websites.  BOMA/Chicago has no responsibility for linked websites and provides these links solely for the convenience and information of our visitors. BOMA/Chicago also maintains a strict "no-spam" policy and fully complies with CAN-SPAM Act regulations.

Your Rights

Relevant data protection laws provide you certain rights regarding the protection of your personal data, including:

  • the right to access - Upon request, we will confirm any processing of your personal data and, and provide you with a copy of that personal data in an acceptable machine-readable format;
  • the right to rectification - You have the right to have us correct any inaccurate personal data or to have us complete any incomplete personal data;
  • the right to erasure - You may ask us to delete or remove your personal data and we will do so in some circumstances, such as where we no longer need it (we may not delete your data when other interests outweigh your right to deletion);
  • the right to restrict processing - You have the right to ask us to suppress the processing of your personal data but we may still store your personal data;
  • the right to object to processing - You have the right to object to your personal data used in the following manners: (a) processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling); (b) direct marketing (including profiling); and (c) processing for purposes of scientific/historical research and statistics;the right to data portability - You have the right to obtain your personal data from us that you consented to give us or that is necessary to perform fulfillment of member benefits with you. We will give you your personal data in a structured, commonly used and machine-readable format;
  • the right to complaint to a supervisory authority - You have the right to file a complaint with a supervisory authority, in particular in the European Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes upon your rights.; and
  • the right to withdraw consent - We rely on your consent to process your personal data, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on your prior consent.

International Data Transfer

Your information, including personal data that we collect from you, may be transferred to, stored at and processed by us and other third parties outside the country in which you reside, including, but not limited to, the United States, where data protection and privacy regulations may not offer the same level of protection as in other parts of the world. By using BOMA/Chicago’s or Foundation’s websites, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Policy.

We will only process your personal information in accordance with applicable data protection and privacy laws. We need certain personal information in order to provide you with access to our websites.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

Notices and Revisions

If you have any concern about privacy at the Website please contact us with a thorough description, and we will try to resolve it.  Our business changes constantly, and this Policy and the Website will continue to change.  You should check the Website frequently to see recent changes.  Unless stated otherwise, any revised Policy will replace the prior Policy and will apply to past and current visitors.