ARTICLE I - Name and Objects
The name and objects of this association are as stated in its Articles of Incorporation.
ARTICLE II - Membership
SECTION 1 ELIGIBILITY Eligibility for membership shall be as follows:
A) Buildings Any office building in Chicago, Illinois, shall be eligible to apply for regular membership and shall be represented by a person, including a corporation, partnership, or joint venture or trustee, who owns or who as agent, manager, director, receiver or trustee, is engaged in the management of the office building.
B) Affiliates Any person, including a corporation or partnership, engaged in a business which provides goods and services to the office building industry in Chicago, Illinois, or any appraiser, attorney, accountant, or other professional interested in the work of the association shall be eligible to apply for affiliate membership in the association, provided that the number of such members shall not at any time exceed fifty percent (50%) of the total regular membership. The Board of Directors may establish, from time to time, criteria for acceptance of applications for affiliate membership.
C) Additional Members The Board of Directors shall establish criteria from time to time for a category of member known as additional members.
SECTION 2 CLASSIFICATION The membership shall consist of regular members, affiliate members, additional members, and such other classifications as the Board of Directors may provide. Only regular members shall have the right to vote and only representatives of regular members or additional members or their representatives may hold office. The Board may, by resolution, provide for or discontinue any class or classes of members other than regular members and affiliate members with such designations as the Board shall prescribe, and by said resolutions shall state the qualifications and obligations of the members of such other class or classes.
SECTION 3 ELECTION OF MEMBERS Any office building, person, firm or corporation eligible to membership under these bylaws may be elected to membership on written application to the Board of Directors on forms prescribed by the Board. Such applicant, if deemed eligible, shall be admitted to membership upon approval of the Board. If an applicant is eligible for election as a regular member and also as a member of some other class, election shall be to regular membership, otherwise to such class of membership as the Board may determine.
SECTION 4 TERMINATION If any regular member ceases to meet the requirements for eligibility, membership in the Association shall thereupon cease or shall be transferred as provided in Section 5 of this Article to such other member classification as may be applicable.
SECTION 5 TRANSFER The Board of Directors, upon application by any member made in the manner prescribed by the Board, or on the Board's own motion, may, for proper cause, transfer a member from one class of membership to any other class of membership. A member proposed to be transferred on the Board's own motion shall be provided the opportunity to appear before the Board when such a motion is considered.
SECTION 6 WITHDRAWAL Any member may, by giving written notice of such intention, withdraw from membership. Such notice shall be presented to the Board of Directors for acceptance at the next succeeding meeting of the Board. Withdrawal shall not entitle a member to a refund of dues.
SECTION 7 EXPULSION The Board of Directors, on its own motion, or upon the complaint of any member, may provide any member or members of the Association the opportunity to appear before it to answer any charge of conduct injurious or prejudicial to the Association or at variance with its objects, bylaws, policies or rules. Any such complaint, if made by a member, shall be in writing, signed by the member. The Secretary, upon direction of the Board, shall in writing notify the accused member of the nature of the charge and allow at least ten days for answer thereto. The investigation and inquiry shall be conducted in such manner as the Board may prescribe. If the Board shall be convinced that the charge is proven, the Board may, by affirmative vote of at least two-thirds of the whole membership of the Board which may include written consents), expel the member or take such lesser action as determined by such vote. Any member, so expelled or receiving such action may, by giving written notice to the Secretary within ten days after notification of expulsion, appeal to a panel consisting of a past president and two other members, selected by the Board, for disapproval or reversal of the action of the Board. The Board shall establish procedures for such appeals.
SECTION 8 DELINQUENCY Members who fail to pay their dues or any assessment within thirty (30) days from the time the same become due may, without further notice and without hearing, have their membership terminated.
SECTION 9 RIGHTS AND OBLIGATIONS REGARDING TERMINATION All rights, privileges, and interest of a member in or to the association shall cease on the termination of membership. A member withdrawing or whose membership is terminated, or who is expelled, is required to fulfill all obligations, through the effective date of such action.
SECTION 10 REINSTATEMENT The Board of Directors may fix the terms upon which a member who has once resigned or for any other cause has ceased to be a member, may be reinstated and the procedure to be followed for such reinstatement.
ARTICLE III - Meetings of Members
SECTION 1 ANNUAL MEETING A meeting of the members of the Association, which shall be known as the annual meeting, shall be held in November of each year, at such time and place as may be selected by the Board of Directors, for the purpose of electing officers and members of the Board and of transacting any other business which may be properly presented to the meeting. Notice of the time and place of the annual meeting shall be delivered by the Secretary to each member at least three weeks preceding the date thereof.
SECTION 2 SPECIAL MEETINGS Special meetings of the members of the Association may be called at any time by the President and shall be called by the Secretary on the written request of five members of the Board of Directors or of ten regular members of the Association stating the purposes for which such meeting is called. Notice of special meetings shall include the purposes thereof and shall be given by the Secretary to each member, and shall be delivered not less than five nor more than 60 days before the date of the meeting, or, in the case of a removal of one or more directors, a merger, consolidation, dissolution or sale, lease or exchange or exchange of assets, not less than 20 nor more than 60 days before the date of the meeting.
SECTION 3 VOTING Each regular member shall appoint and certify to the Secretary an individual to be its representative in the association and who shall represent, vote, and act for the regular member in all the affairs of the association. At all elections and upon all other occasions for vote by the members, there shall be one vote cast for and on behalf each regular member. Regular members shall be entitled to vote at all elections and upon all other resolutions, proposals, questions or matters submitted for members' votes.
SECTION 4 QUORUM Thirty regular members of the Association present at any meeting shall constitute a quorum for the transaction of business; provided that if a quorum is not present at any meeting, whether regular or special, the regular members present may adjourn the meeting from time to time without further notice until a quorum is present.
SECTION 5 ACTION BY MEMBERS Unless otherwise provided in these bylaws or Statutes of the State of Illinois, a vote of a majority of the members voting at a meeting at which a quorum is present shall constitute an election or other action of the membership.
ARTICLE IV - Board of Directors
SECTION 1 NUMBER, QUALIFICATION & ELECTION The Board of Directors shall consist of the elective officers of the association and the Immediate Past President, if any, as hereinafter provided for and up to nineteen (19) other directors. Except as provided below, directors shall be elected from among the regular and additional membership at the annual meeting of the Association. The other directors shall serve for terms of three years and until their successors are elected and qualified. The other directors shall be classified in three classes of approximately one-third of their number each so that the terms of approximately one-third of the other directors shall expire at each annual meeting of the association.
In order to bring external perspective directly to Board deliberations, up to two (2) of the nineteen (19) positions may be allocated to be filled by representatives from other sectors of the business community at large, to be approved by the Board, who would not otherwise qualify for Board membership and up to two positions may be allocated to be filled by Affiliate members or representatives of Affiliate members, to be approved by the Board.
At the discretion of the Board, a Board member may be entitled to complete his or her term, notwithstanding changes in occupational or employment status.
SECTION 2 POWERS-COMPENSATION The Board of Directors shall have supervision, control and direction of the affairs of the Association, shall determine its policies or changes therein within the limits of the bylaws, shall actively prosecute its purposes and shall have discretion in the disbursement of its funds. It may adopt such rules and regulations for the conduct of its business as shall be deemed advisable. Directors as such shall receive no compensation for their services.
SECTION 3 REGULAR MEETINGS OF THE BOARD A regular annual meeting of the Board of Directors shall be held, without notice, prior to the annual meeting of the Association, for the transaction of such business as may come before the Board. Other regular meetings of the Board may be held at such times and places and upon such notice, or without notice, as the Board may by resolution from time to time prescribe.
SECTION 4 SPECIAL MEETINGS Special meetings of the Board of Directors may be called at any time by the President, and shall be called by the Secretary on the written request of any five members of the Board, on three hours notice delivered personally, by FAX, by telephone or by telegram to each member of the Board.
SECTION 5 QUORUM Seven members of the Board of Directors shall constitute a quorum for the transaction of business; provided, that if less than a quorum attend any regular or special meeting held pursuant to proper notice, if any is required, the members present may adjourn the meeting from time to time without further notice until a quorum is present.
SECTION 6 VACANCIES All vacancies occurring in the offices of the Association or in the Board of Directors shall be filled by the remaining directors, whether constituting a quorum or not, for the unexpired terms of such vacancies.
SECTION 7 COMMITTEES The Board of Directors may, in the execution of the powers granted by resolution adopted by a majority of its members, appoint a committee or committees, and delegate to such committee or committees such of its powers and duties as it sees fit except as may be otherwise provided in the Statutes of the State of Illinois. A majority of the members of such a committee shall constitute a quorum for the transaction of business. The Board may appoint other committees from the membership and prescribe their duties. Members of such other committees need not be directors. Such other committees may not act on behalf of the corporation or bind it to any action.
SECTION 8 ACTION BY THE BOARD OF DIRECTORS OR BOARD OF DIRECTORS COMMITTEE Unless otherwise provided in these bylaws or Statutes of the State of Illinois a vote of a majority of the Directors or Board of Directors committee members voting at a meeting at which a quorum is present shall constitute the action of the Board of Directors or the Board of Directors committee, as the case may be.
ARTICLE V - Officers
SECTION 1 ELECTIVE OFFICERS The elective officers of this Association shall consist of a President, a Vice President, and a Treasurer, all of whom shall be elected from the regular or additional membership of the Association at the annual meeting of the Association, to hold office for the term of one year and until their successors are elected and qualified. If an officer’s term as president is co-terminus with his or her term as a member of the Board of Directors, he or she shall be entitled to remain as an officer and member of the Board of Directors for an additional one year term with the title Immediate Past President. The elective officers of the Association as such shall receive no compensation for their services.
SECTION 2 EXECUTIVE VICE PRESIDENT AND SECRETARY The Board of Directors shall, as often as a vacancy shall occur, appoint an Executive Vice President who shall also serve as Secretary of the Association to hold office for such term as the Board may specify or during the pleasure of the Board. The Executive Vice President and Secretary shall receive as compensation for services such salary as may be fixed by the Board of Directors from time to time.
SECTION 3 OTHER OFFICERS, AGENTS AND EMPLOYEES The Board of Directors may authorize the appointment of such other officers, agents or employees as it may desire, and shall prescribe their respective duties and compensation, if any, and may authorize the officers or any of them to employ such additional assistants as may be necessary in conducting the business of the Association.
SECTION 4 SPECIAL SERVICES Nothing in the foregoing sections or elsewhere in these bylaws contained shall prevent the selection of any officer, director or member of the Association or the Board of Directors to perform any special service or services, nor prevent the payment to such officers, director or member of whatever compensation or reimbursement of expenses as the Board of Directors shall approve for the same.
ARTICLE VI - Duties of Officers
SECTION 1 PRESIDENT The President shall be the principal elective officer of the organization, shall preside at meetings of the Association and of the Board of Directors and shall be a member ex-officio, with right to vote, of all committees except the nominating committee. The President shall also, at the annual meeting of the Association and at any other time communicate to the Association or to the Board such matters and make such suggestions as may tend to promote the welfare and increase the usefulness of the Association, and shall perform such other duties as are necessarily incident to the office of president or as may be prescribed by the Board.
SECTION 2 VICE PRESIDENT The Vice President shall perform the duties of the President when the President is absent or unable to act and such other duties as may be described by the Board.
SECTION 3 TREASURER In the absence or inability to act of the President and the Vice President, the Treasurer shall perform their duties. The Treasurer shall be responsible for the fiscal affairs of the Association, perform functions necessary to that end, and report to the Board of Directors on the financial condition of the Association. All checks drawn against Association funds shall be signed by the Treasurer, President or Vice President or such other officer as the Board of Directors may determine and be countersigned by the Executive Vice President or any member of the Board of Directors designated by the Board. If required by the Board, the Treasurer shall give a bond for the faithful discharge of duties in such sum and with such surety or sureties as the Board shall determine. At the annual meeting of the Board the Treasurer shall present a written report for the preceding calendar year.
SECTION 4 EXECUTIVE VICE PRESIDENT AND SECRETARY The Executive Vice President shall also act as the Secretary of the Board of Directors and of the Association, and shall have custody of the records of the Association and of its corporate seal, recording all votes of the Association and the Board and shall perform such other duties as may be imposed by these Bylaws or as may be assigned from time to time by the Board or by the President.
If required by the Board, the Executive Vice President and Secretary shall give a bond for the faithful discharge of duties in such sum and with such surety or sureties as the Board shall determine.
ARTICLE VII - Dues and Assessments
SECTION 1 ANNUAL DUES Each regular member shall pay by January 1 of each year dues for the calendar year as determined by the Board of Directors. Members of other classes shall pay, annually, such dues or assessments and at such times as are determined by the Board of Directors.
SECTION 2 DUES ON TRANSFERS In event of the transfer of the management of an office building in Chicago, Illinois, the current dues and assessments theretofore paid with respect to such building shall be credited to the transferee.
SECTION 3 ASSESSMENTS The expenses of the Association in excess of funds derived from annual dues, assessments of other than regular members and miscellaneous sources shall be paid by the regular members in accordance with an annual assessment or assessments determined by the Board of Directors as funds are needed. An assessment shall be levied and paid by a regular member based upon $1,000.00 of valuation, or fraction thereof, placed on the office building and the land thereunder of the regular member in the last available property tax assessment after review or, if none, the expiration of time for review, by the Board of Appeals and before equalization. If the Board of Directors shall deem it advisable to do so, it may designate and use the valuations contained in the property tax assessment for some prior year in lieu of the last available property tax assessment. The Board shall fix the basis or amount of assessments herein authorized in respect to any building which is wholly or partially exempt from property taxation, or in respect to which the Board of Directors determines that special treatment is required because of the type or character of ownership or occupancy but the assessments shall not exceed the amounts which would be levied if the building were fully taxable or did not receive special treatment because of the type or character of ownership or occupancy.
ARTICLE VIII - Miscellaneous Provisions
SECTION 1 FISCAL YEAR Unless otherwise fixed by resolution of the Board of Directors, the fiscal year of the Association shall begin on January 1st of each year and end on December 31st of the same year.
SECTION 2 OFFICE The Association shall maintain an office in the City of Chicago, and may change the location of the office within said city from time to time
ARTICLE IX - Informal Action
SECTION 1 BY MEMBERS Any action required by these bylaws to be taken, or which may be taken, at any annual or special meeting of the members entitled to vote may be taken without a meeting and without a vote if a consent in writing, setting forth the action so taken, shall be signed by the members not having less than the minimum number of votes that would be necessary to take such action at a meeting if all members entitled to vote were present and voting.
SECTION 2 BY DIRECTORS Any action required to be taken, or which may be taken, at a meeting of the Board of Directors or of a Board of Directors committee may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the members of such committee, as the case may be.
SECTION 3 FORM OF CONSENT The consent shall be evidenced by one or more written approvals each of which sets forth the action taken and bears the signature of one or more members, Directors, or Board of Directors committee members, as the case may be, delivered to the Secretary to be filed in the Association records.
ARTICLE X - Limitations
SECTION 1 USE OF FUNDS Net earnings of the association shall not inure to the benefit of any member, director, officer, employee or any person connected with the association; provided however, that this shall not prevent the payment to any such person reasonable compensation for services rendered to or for the Association in effecting any of its purposes and of expenses incurred in connection therewith as permitted by these bylaws.
ARTICLE XI - Nomination Of Elective Officers And Directors
SECTION 1 NOMINATING COMMITTEE Prior to the thirty-first day of July in each year a committee of six regular members of the association, (3 Board members and 3 non-Board members) to be called the "Nominating Committee," shall be appointed by the Board of Directors. It shall be the duty of this committee to select candidates for officers and members of the Board for election at the annual meeting of the membership, and to file a report of its selections in writing with the Board for review, modification and/or approval. A final list with acceptances is to be filed with the Secretary before the first day of October following, and the Secretary shall include a list of the nominees selected by the committee with the notice of the annual meeting of the association. Interim open Board positions shall be recommended by the Nominating Committee and presented to the Board at its next regular meeting for its approval. The Annual Nominating Committee slate shall include at least two members new to the Board.
SECTION 2 OTHER NOMINATIONS Any number of regular members of the association, not less than ten, may nominate other candidates for any office or offices, or member or members of the Board. Such nominations shall be in writing signed by the persons so nominating, and delivered to the Secretary at least ten days prior to the annual meeting. The Secretary shall send lists of such additional nominees, together with the names of the persons nominating them, to each regular member of the association as soon as the time for filing the same has expired. No nominations may be made from the floor of the meeting or otherwise than as provided in this Article XI.
ARTICLE XII – Amendments
SECTION 1 ARTICLES OF INCORPORATION The Articles of Incorporation of this Association may be amended in the following manner: Any amendment desired shall be first submitted to the Board of Directors at any regular or special meeting thereof, provided that a copy of the proposed amendment shall have been mailed to each member of the Board of Directors at least five days prior to the meeting.
If the Board of Directors shall take favorable action upon the proposed amendment, it shall be submitted to the members of the Association at the next annual meeting or at a special meeting called by the Board, with the recommendation of the Board for adoption.
Notice of such proposed amendment shall be included in the notice of the meeting to the members of the Association. If such proposed amendment shall receive the favorable vote of two-thirds of the members of the Association present and voting at the meeting, provided a quorum is present, the amendment shall be duly adopted.
SECTION 2 BYLAWS These bylaws may be altered, amended or repealed in the same manner and upon the same notice and vote as required for amendments to the Articles of Incorporation in Section 1 of this Article.